Appointment reminders are essential when it comes to reducing no-shows in any business. However, it is tedious to manually write and send hundreds of appointment reminder emails. You and your business can save time and money by using appointment reminder email templates, which we created below for any style you are looking for.
No-shows immensely hurt business revenue and growth. All industries are affected by clients not attending their appointments. No-shows waste time and money because the service is not being fulfilled. Cancellation fees do not make up for all the losses from no-shows.
Most no-shows are simply caused by forgetfulness. The easiest way to fix this problem is by reminding your clients about their appointments a couple days or even hours before their scheduled appointment time. Making phone call reminders is extremely time consuming. Automated text and email reminders are the most effective way of reminding clients about their scheduled appointments.
Using appointment reminder templates with automated reminder software is the easiest and most cost effective solution. With Reminderly, you can create customized, scheduled messages using templates to send to your clients. We have provided a variety of email appointment reminder templates for multiple businesses, needs, or preferred styles below in this article.
Reminderly has a plethora of features that can help you and your business with appointment reminders. We provide services for text, voice, and email messaging. Reminderly provides users with a Waitlist Manager, Customer Feedback Surveys, and allows for direct one-on-one communication with clients. We also integrate with most scheduling tools like Outlook Calendar, Google Sheets, Microsoft Excel, Google Calendar, Calendly, iCloud, and more. Specifically for email, Reminderly provides users with scheduled messaging options, templates, and group messaging. Reminderly’s sleek, intuitive design allows for the smooth, easy, and quick creation of automated reminders.
Many people’s email inboxes are flooded with junk emails. It is important to make your appointment reminder email stand out to avoid an accidental “move to trash” maneuver. Customizing emails so that they are personal to specific clients can help make your messages stand out in the sea of inbox messages.
When should you use email appointment reminders over text message appointment reminders? More often than not, it is up to you, your business, the types of services you offer, and your clientele. However, here are some general guidelines if you are unsure of which form of messaging to use:
There are certain situations that makes email the better line of communication for appointment reminders. However, in many cases, the best option for reminders is to send it to both the client’s email and phone. Emailing and text messaging will lower the chances of no-shows even more.
When creating an email appointment reminder message, be sure to include these items:
You may also want to consider including:
Here are examples of various email appointment reminder templates for a variety of industries, businesses, styles, and personal preferences.
Dear [client name],
This is [business name] reaching out to you regarding your upcoming appointment. Your appointment is at [appointment time] on [appointment date]. This appointment is at [appointment location] with [name of service provider]. Just as a friendly reminder, this appointment is regarding [type of service]. Prior to your appointment, please complete these forms using this link [insert form link]. If you need to reschedule, please reply to this email or please call our office at [business phone number]. Please keep in mind that we have a 24-hour cancellation notice policy. [Insert cancellation policy and fee information here]. If you have any questions, do not hesitate to reach out.
Hi [client name]!
This is [business name] and we are just sending you a friendly reminder about your upcoming appointment with us. It is at [appointment date and time] with [provider name]. We are looking forward to seeing you soon! If you have any questions or need to reschedule, just reply to this email or call us at [business phone number].
Hello [patient name],
This is [provider name] reaching out to you about your upcoming appointment with us. You are scheduled at [appointment date and time] with [doctor's name] Please fill out this form using this secure link prior to the appointment: [form link]. Also, do not forget to bring your health insurance information with you to the appointment. If you have any questions or need to reschedule with us, please call our office at [office phone number].
[Business name or provider name]
Hi [customer name]!
Don't forget about your appointment at [business name] on [appointment date and time]! We can't wait to fulfill your [hair/skin/nail/etc.] needs. [Stylist's name] is looking forward to helping you reach your beauty goals too! Use this secure link [insert link] if you need to reschedule your appointment with us. Call us at [business phone number] with any questions.
Can't wait to see you,
Hi [customer name]!
This is [business name] reaching out to you about [pet's name] upcoming appointment. The appointment is at [appointment time and date] at [appointment location]. Please reply to this email if your pet has any special needs or if we should know anything specifically about [pet's name] prior to their appointment with us. We can't wait to meet you and your furry friend soon!
Hello [client name],
Don't forget about your appointment with us at [business name]! Just as a friendly reminder, you are scheduled at [appointment date and time] with [provider name]. Be sure to wear clothes you can move around in and some comfortable sneakers! Don't hesitate to reach out to us at [contact information] if you have any questions! We can't wait to exercise with you!
Your pals at [business name]